What Are The Key Elements Of A Records Management Programme?

What are the types of record keeping?

Some of the most significant record types are:Property records – title deeds and settlements.Accounting papers – including rentals, vouchers, surveys and valuations.Legal papers.Inventories.Correspondence.Enclosure papers.Manorial papers – court rolls, custumals, terriers, surveys etc.Personal and political papers.More items….

What is the purpose of document management system?

A document management system (DMS) is a system used to receive, track, manage and store documents and reduce paper. Most are capable of keeping a record of the various versions created and modified by different users (history tracking).

What is a good filing system?

A good filing system is a thing of beauty. It works, smoothly and efficiently, allowing you to access the data you need, whenever you need it.

What Are Records management skills?

Records managers are responsible for accurately, securely and effectively managing information received and produced by a wide range of public and private sector organisations. Candidates must be patient, meticulous and logical in their work and capable of prioritising tasks.

What is a record management Programme?

The records management programme ensures that records are created in an organised manner, in a manageable quantity and in a suitable format. It allows records only to remain in offices only as long as they are current and describes procedures for the storage and disposition of non-current records.

What are the 3 types of filing systems?

Filing and classification systems fall into three main types: alphabetical, numeric and alphanumeric.

What are the elements of a file plan?

Creating the file planFile code.Title of the records.Medium (e.g., paper, electronic, video)Access restrictions.Vital records status.

How do you build a good filing system?

Steps to make a filing system more functionalDetermine how you want to retrieve the files. … Label each hanging and manila folders. … Stick with the same labeling system. … Leave space in the drawer for new files. … Lay the paper in the folders so you can see the tabs. … Find a filing cabinet that will hold all your files.

What is the importance of record management?

Ultimately, Records Management ensures that institutional records of vital historical, fiscal, and legal value are identified and preserved, and that non-essential records are discarded in a timely manner according to established guidelines and identified legislation.

What are the characteristics of a good record keeping system?

Four essential characteristics: – Authenticity-A record must be what it purports to be. – Reliability-A record must be a full and accurate representation of the transactions, activities, or facts to which it attests. – Integrity-A record must be complete and unaltered.

What is the life cycle of records management?

Records life-cycle in records management refers to the following stages of a records “life span”: from its creation to its preservation (in an archives) or disposal. While various models of the records life-cycle exist, they all feature creation or receipt, use, and disposition.

What are the objectives of records management?

The Most Important Objectives of a Records Management ProgramInformation security. Information security is a key objective of a records management program. … Preservation of vital records. … Regulatory compliance. … Controlling overhead costs. … Streamlined file retrieval processes.

What are the principles of record management?

The 8 Principles are: Accountability, Transparency, Integrity, Protection, Compliance, Accessibility, Retention and Disposition. These are the “Principles” of good management of Records.

What is the most common filing system?

Most Common Filing SystemsAlphabetic Filing. Alphabetic filing is the most common filing system for less than 5,000 records. … Numeric Filing. … Alpha -numeric Filing. … Paperless Filing Systems.

What are the components of an effective records management program?

F. Components of a Records Management Program May Include:policy and procedure development;records inventory, appraisal, retention, and disposition;inactive files management and control (records center);More items…

What are the 5 basic filing systems?

Five basic filing steps are: Conditioning, Releasing, Indexing and Coding sorting. 1. Conditioning; Removing all pins, brads, and paper clips; Stapling related papers together; Attaching clippings or items smaller than page-size to a regular sheet of paper with rubber cement or tape. 2.